Management Fee Type

The Management Fee remittance record is designed to account for miscellaneous payments received by the practice that do not correspond to individual claims.

A Management Fee record is also created as an offset to a Medicare J1 suppressed payment where the payer previously recouped a claim payment and later determined that the recoupment was in error and is returning the payment in suppression. athenahealth will post the J1 payment and create the Management Fee record to offset the batch. The record will later be matched to the return of the payment in the form of a rebate check. No action is required on these types of Management Fee records.

Your practice is responsible for investigating these payments to determine how you want to account for them in your General Ledger.

1. Display the Find Unpostables page: On the Main Menu, click Financials. Under PAYMENTS, click Unpostables. In the left menu, under UNPOSTABLE REMITTANCE, click Find Unpostables.
2. Unpostable status — Select OPEN.
3. Responsible party — Select Practice.
4. Unpostable type — Select Management Fee.
5. Click Generate Worklist.
   The Unpostables Worklist appears in the Task Bar.

Display the unpostable record

6. From the worklist in the Task Bar, click the Management Fee bar to expand the worklist.
7. Click the linked unpostable ID number for the remittance record/unpostable in the worklist.
   The Remittance Record page appears in the Workspace.

In the Status section

8. Review the notes provided by athenahealth.
9. Take the required action described in the notes.
10. Under Select an action to resolve or reassign record, select the Update status and reassign record option.
11. Update status — Select Recorded in General Ledger.
12. Note – Enter detailed information about the actions you've taken.
13. Click Submit.