User Access by Location

athenaCollector + athenaClinicals

athenaOne for Hospitals & Health Systems

This page allows you to locate a username by location (or practice) and update user access by location. You can also view an audit history of user access changes for a user, perform an auto-check to remove redundant roles from a user's account, and remove a user from a practice.

 

On the Main Menu, click Settings > User. In the left menu, under Practice Links — Users, click User Access by Location

 

 

 

To access this page, you must have the User Admin user permission.

 

 

  1. Display the User Access by Location page: On the Main Menu, click Settings > User. In the left menu, under Practice Links — Users, click User Access by Location.
  2. Location — Verify or select the location from the menu. (If you have access to only one location, this menu does not appear.) Click Go to display the users list (if necessary).
  3. Users — Select the usernames that you want to update, and then click Go. The list of roles and username columns appear below.
  4. Under the username column, select the roles that you want to add for that user.
  5. Scroll down to the Role Summary and Audit History heading at the bottom of the page.
    The roles that you added appear in the Existing Roles list, preceded by (+ to be added).
  6. Click Save (at the bottom of the page). The new role appears in the list of existing roles for that user (under the Role Summary and Audit History heading).  

    Note: You can select the username from the Users list and click Go to see the updated list of roles for that user.

 

  1. Display the User Access by Location page: On the Main Menu, click Settings > User. In the left menu, under Practice Links — Users, click User Access by Location.
  2. Location — Verify or select the location from the menu. (If you have access to only one location, this menu does not appear.) Click Go to display the list of users for that location, if necessary.
  3. Users — Select the usernames that you want to update, and then click Go. The list of roles with a column for each selected username appears below.
  4. Under the username column, clear the checkmark for the roles that you want to remove from that user.
  5. Scroll down to the Role Summary and Audit History heading at the bottom of the page.
    The roles that you deleted appear in the Existing Roles list, preceded by (- to be removed).
  6. Click Save. The roles are removed from the list of existing roles for that user.

    Note: You can select the username from the Users list and click Go to see the updated list of roles for that user.

 

  1. Display the User Access by Location page: On the Main Menu, click Settings > User. In the left menu, under Practice Links — Users, click User Access by Location.
  2. Location — Verify or select the location from the menu. (If you have access to only one location, this menu does not appear.) Click Go to display the users list (if necessary).
  3. Users — Select the usernames that you want to update, and then click Go. The list of roles and username columns appear below.
  4. Scroll down to the Role Summary and Audit History heading at the bottom of the page.
  5. Click the Find and Auto-Uncheck Redundant Roles link.
    A message appears with the results of the check.
  6. To deselect redundant roles, click Uncheck Redundant Roles. The roles that you deleted appear in the Existing Roles list, preceded by (- to be removed).
  7. Click Save to remove the redundant roles. The roles are removed from the list of existing roles for that username in that location (under the Role Summary and Audit History heading).

    Note: You can select the username from the Users list and click Go to see the updated list of roles for that user.

 

  1. Display the User Access by Location page: On the Main Menu, click Settings > User. In the left menu, under Practice Links — Users, click User Access by Location.
  2. Location — Verify or select the location from the menu. (If you have access to only one location, this menu does not appear.) Click Go to display the users list (if necessary).
  3. Users — Select the usernames that you want to update, and then click Go. The list of roles and username columns appear below.
  4. Scroll down to the Role Summary and Audit History heading at the bottom of the page.
  5. Click the Show Audit link.
    The audit history appears.

 

 

 

User access is a critical component for athenaOne data security, patient privacy compliance, and staff member accountability. User access levels control which athenaOne pages a staff member can access, what data a staff member can view and update, and which athenaOne functions a staff member can perform.

Note: You can use the Users page to quickly change the expiration date of a user account, to force a user to change the password on the next login, to unblock an account, and to change the default session timeout.

 

After you add or remove roles but before you click Save, scroll down to the Role Summary and Audit History section to verify that you have selected the appropriate roles and locations for each selected user.

 

 

User access is controlled by location (practice) and by role (a set of authorized functions, or "permissions"). You must add a user to a location before you can assign roles: a role is granted for a specific location.

 

 

 

User permissions (authorization to access certain pages and to perform specific functions) is organized by functional role: the roles are listed on the User Access by Location page. You can click any role to display a list of the permissions granted with this role. Each role grants access to a different set of athenaOne functions; some of these roles cover overlapping functionality.

 

The roles are listed vertically, one role per row. The usernames you select from the Users menu appear as column headings on this page, one column for each username that you select. Each username column has checkboxes for each row, or role. You can use the checkboxes to indicate which roles a user has in the current selected department (as shown in the Location menu at the top of the page).

 

Note: The roles and their corresponding permissions are standard throughout athenaOne; they cannot be customized for an individual practice.

 

 

 

Select Users and Location
Location

This menu contains all the locations (practices) to which you have access.

The menu does not appear if you have access only to your own practice.

Most users have access only to their own practice, but administrators for an MSO or network of practices may have more than one location (practice) in this menu.

 

When you select a new location, the users listed in the Users list disappear. Click Go to refresh the user list for the new selected location.

Users

Displays the list of users that currently have access in the selected location.

Select usernames from the list to display the roles granted to those users.

 

Related Topics Link IconRelated Topics