Financial Controls Center Deposits Detail

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athenaOne for Hospitals & Health Systems   

This page allows you to report on deposits posted in athenaOne. This report gives you a way to see the details behind the financial summary on the Financial Controls Center (FCC) page. It also helps you balance athenaOne to your bank account. Your practice can run this report monthly, weekly, or daily.

 

 

Note: We improved the reliability of the month-end close process to make it better align with your practice's specific month-end close settings.

 

All parts of the month-end close process are individual and unlinked from the others.

 

This improvement helps athenaOne:

  • Monitor each part more closely

  • Reduce the likelihood of failure

 

The month-end close process helps your reporting for historical periods remain static.

 

There are no settings to enable. This feature makes athenaOne better adhere to your practice's existing month-end close settings. These settings were configured during your practice's go-live with athenaOne.

 

 

On the Main Menu, click Reports. Under FINANCIALS, click Financial Controls Center Deposits Detail

 

Display the Report Library: On the Main Menu, click Reports. Under General, click Report Library. Click the Financial tab. In the Standard Reports section of the tab, click run next to FCC Deposits Detail.

 

 

 

To access the Financial Controls Center Deposits Detail report page, you must have one of these user roles:

  • *Practice Superuser
  • *Report Reader
  • Report: Deposits Wizard

 

  1. Display the Financial Controls Center Deposits Detail report page: On the Main Menu, click Reports. Under FINANCIALS, click Financial Controls Center Deposits Detail.
  2. Post date range — Select the date range for your report. The report will include deposit batches that were deposited in this time period and deposit batches in which transactions were posted during this period.
  3. Bank account — Select a bank account from the menu. Select All to see all bank accounts. Select None to see deposits that don't belong to any bank account.
  4. Activity type — Select the activity type to report on.
    • All — Returns all activity types.
    • Current Deposit Batches — Returns batches with both post and deposit dates in the current period.
    • Prior Deposit Batches — Returns batches with a post date in the current period and a deposit date in a prior period.
    • Future Deposit Batches — Returns batches with a post date in the current period and a deposit date in a future period.
    • Corrections Deposit Batches — Returns all correction deposit batches, which are typically non-cash deposit batches recorded during the period to make administrative adjustments.
    • Reallocations — Returns reallocated deposit batches.
    • Undeposited Transactions — Returns payments without a deposit batch.
  5. Show — Select the items to display in your report:
    • Deposit batch ID — Select this option to display deposit batch IDs in your report results.
    • Bank account — Select this option to display bank account names in your report results.
    • Deposit batch post date — Select this option to display deposit batch post dates in your report results.
    • Deposit batch deposit date — Select this option to display deposit batch deposit dates in your report results.
    • Deposit batch amount — Select this option to display the deposit batch amount.
    • Collapse unpostable status — Select this option to collect open and closed unpostables into a single category.
    • Collapse unpostable accounting category — Select this option to collect unpostables into a single category instead of six individual categories.
    • Only open deposit batches — Select this option to display only open deposit batches.
  6. Report Format — Click the XML option to see your report results in your Web browser. Click the Comma-Delimited Text option to download your report results to an Excel file.
  7. Click Run Report.
    The report appears below the Run Report button.

 

Financial Controls Center Deposits Detail page fields
Post date range

Select the date range for your report. The report will include deposit batches that were deposited in this time period and deposit batches in which transactions were posted during this period.
Bank account

Select a bank account from the menu. Select All to see all bank accounts. Select None to see deposits that don't belong to any bank account.
Activity Type

Select the activity type to report on.

  • All — Returns all activity types.
  • Current Deposit Batches — Returns batches with both post and deposit dates in the current period.
  • Prior Deposit Batches — Returns batches with a post date in the current period and a deposit date in a prior period.
  • Future Deposit Batches — Returns batches with a post date in the current period and a deposit date in a future period.
  • Corrections Deposit Batches — Returns all correction deposit batches, which are typically non-cash deposit batches recorded during the period to make administrative adjustments.
  • Reallocations — Returns reallocated deposit batches.
  • Undeposited Transactions — Returns payments without a deposit batch.
Show

Select the items to display in your report.

  • Deposit batch ID — Select this option to display deposit batch IDs in your report results.
  • Bank account — Select this option to display bank account names in your report results.
  • Deposit batch post date — Select this option to display deposit batch post dates in your report results.
  • Deposit batch deposit date — Select this option to display deposit batch deposit dates in your report results.
  • Deposit batch amount — Select this option to display the deposit batch amount.
  • Collapse unpostable status — Select this option to collect open and closed unpostables into a single category.
  • Collapse unpostable accounting category — Select this option to collect unpostables into a single category instead of six individual categories.
  • Only open deposit batches — Select this option to display only open deposit batches.
Report Format Click the XML option to see your report results in your Web browser. Click the Comma-Delimited Text option to download your report results to an Excel file.
Financial Control Center Deposits Detail report columns
Row number

The left-most column contains row numbers for easy referencing.
Deposit Batch ID The ID number of the deposit batch.
Bank Account The current bank account associated with the deposit batch.
Deposit Location The name of the deposit location.
Activity Type The Activity Type associated with the deposit batch (e.g., CURRENT).
Deposit Post Date The post date of the deposit batch. This is a system-generated date that cannot be changed.
Deposit Date The deposit date of the deposit batch.
Deposit Amount The deposit amount of the deposit batch.
Payments The portion, if any, of the deposit amount that has been allocated to payments. Payments represent revenue received against A/R.
Unapplieds The portion, if any, of the deposit amount that has been allocated to unapplied. Unapplieds represent cash received for specific patients for unidentified services.
Incentive Payments The portion, if any, of the deposit amount that has been allocated to incentive payments.
Open Legacy/Foreign System A/R The portion, if any, of the deposit amount that has been allocated to the Open Legacy/Foreign System A/R unpostable accounting category. This category groups together unpostable types that are associated with either a practice's legacy billing system or a foreign (i.e., non-athenaOne) system that are in Open or Pend status.
Closed Legacy/Foreign System A/R The portion, if any, of the deposit amount that has been allocated to the Closed Legacy/Foreign System A/R unpostable accounting category. This category groups together unpostable types that are associated with either a practice's legacy billing system or a foreign (i.e., non-athenaOne) system that are in Closed status.
Open Forward Balance

The net amount of payments carried forward during the current period. The net amount represents money potentially owed by the practice to insurance companies. These items are records typically related to payer readjudications.
Closed Forward Balance The net amount of payments carried forward during the current or previous periods and closed in the current period. These items are records typically related to payer readjudications.
Open Other Revenue/Expense The portion, if any, of the deposit amount that has been allocated to the Open Other Revenue unpostable accounting category. These are typically payments that a practice receives that aren't related to billed services that are in Open or Pend status.
Closed Other Revenue/Expense The portion, if any, of the deposit amount that has been allocated to the Closed Other Revenue unpostable accounting category. These are typically payments that a practice receives that aren't related to billed services that are in Closed status.
Open Unmatched Remits The portion, if any, of the deposit amount that has been allocated to the Open Unmatched Remits unpostable accounting category. This category represents the many varieties of unmatched remit types that are also in Open or Pend status.
Closed Unmatched Remits The portion, if any, of the deposit amount that has been allocated to the Closed Unmatched Remits unpostable accounting category. This category represents the many varieties of unmatched remit types that are also in Closed status.
Open Bank/Deposit Reconciliation The portion, if any, of the deposit amount that has been allocated to the Open Bank/Deposit Reconciliation unpostable accounting category. This category groups together unpostable types that are created to facilitate balancing of bank statements that are in Open or Pend status.
Closed Bank/Deposit Reconciliation The portion, if any, of the deposit amount that has been allocated to the Closed Bank/Deposit Reconciliation unpostable accounting category. This category groups together unpostable types that are created to facilitate balancing of bank statements that are in Closed status.
Inprocess

The portion, if any, of the deposit amount that is considered in process.

In process deposit imbalances are the residual amounts from deposit batch posting errors, partially posted deposit batches as of the end of the period, and other unprocessed deposit batches.
Undeposited

The portion, if any, of the deposit amount that is undeposited. These are items posted in athenaOne during the period that were not in a deposit batch. Examples are TOS payments posted in athenaOne but never brought to the bank.

 

The Undeposited row also represents transactions that athenaOne is reporting on outside of a deposit batch.

For example, when an unapplied balance is credited to a patient account, the movement of this money is captured in the Undeposited row.
Subtotal

The sum of the previous columns that had activity posted during the month. This amount equals the sum of the Deposit Amount column.

 

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