Census Wizard

athenaOne for Hospitals & Health Systems

You can use this page to monitor your hospital's inpatient census. You can run reports that show patients admitted, discharged, or staying in your facility during a selected date range.

Related user guides:

Reporting for Emergency Department

Step-by-step instructions

To run a current census report

Display the Census Wizard: On the Main Menu, click Reports. Under General, click Census Wizard.
Report type — Select Current census.
Department — Defaults to All. Click Selected and select departments to report on only those departments.
Note: Only departments that admit patients yield census report data.
Split by level of care — Select this option if you want the report to include each patient's level of care, level of care start date, and level of care end date.
Note: If you select Split by level of care, the report cannot be sorted by room number, attending provider, nursing unit, or patient ID.
Sort by — Select how you want to sort the report information. You can sort by room number, attending provider, nursing unit, and patient ID.
Note: By default, athenaOne sorts the report by room number.
Report Format — Select a report format.
Report Options — Select the Show filter criteria option to display the filter criteria in the report results.
Click Run Report.

Current census report field reference

Column Name	Description
Visit ID	The patient's visit ID number.
Facility	The facility name.
Unit	The inpatient unit.
Room	The patient's room number in the format [room#-bed#].
Patient Name	The patient's first and last name.
Patient ID	The patient's ID number.
Age	The patient's age.
Attending provider	The name of the patient's attending provider.
Service	The specialty department administering service to the patient (for example, Med/Surg, Outpatient, Emergency, etc.).
Length of stay	The patient's length of stay in days.
Primary Dx description	The description of the patient's primary diagnosis.
Level of Care	The billable level of care (for example, swingbed, observation, inpatient, etc.). Note: This column appears only when you select the Split by level of care option.
LOC Start date	The level of care start date. Note: This column appears only when you select the Split by level of care option.
LOC End date	The level of care end date. Appears only when you select the Split by level of care option.
Admit date	The patient's admission date.
Admit level of care	The level of care at the time of admission.
Admission source	The point of origin.

To run an admission date report

Display the Census Wizard: On the Main Menu, click Reports. Under General, click Census Wizard.
Report type — Select Admission date.
Admission start date — Enter or select the admission start date and time.
Admission end date — Enter or select the admission end date and time.
Admission source — Select All or Selected.
Admission type — Select All or Selected.
Admitting provider — Select All or Selected.
Age at admission (years) — Enter an age range, or leave blank for any age.
Split by level of care — Select this option if you want the report to include each patient's level of care, level of care start date, and level of care end date.
Attending provider — Select All or Selected.
Department — Select All or Selected.
Note: Only departments that admit patients yield census report data.
Admit Level of care — Select All or Selected.
Operating provider — Select All or Selected.
Primary insurance package — Select All or Selected.
Primary insurance reporting category — Select All or Selected.
Referring provider — Select All or Selected.
Report Format — Select a report format.
Report Options — Select the Show filter criteria option to display the filter criteria in the report results.
Click Run Report.

Admission date report field reference

Column Name	Description
Visit ID	The patient's visit ID number.
Facility	The facility name.
Unit	The inpatient unit.
Room	The patient's room number in the format [room#-bed#].
Patient name	The patient's first and last name.
Patient ID	The patient's ID number.
Age	The patient's age.
Attending provider	The name of the patient's attending provider.
Service	The specialty department administering service to the patient (for example, Med/Surg, Outpatient, etc.).
Length of stay	The patient's length of stay in days.
Primary Dx description	The description of the patient's primary diagnosis.
Level of care	The billable level of care (for example, swingbed, observation, inpatient, etc.). Note: This column appears only when you select the Split by level of care option.
LOC Start date	The level of care start date. Note: This column appears only when you select the Split by level of care option.
LOC End date	The level of care end date. Note: This column appears only when you select the Split by level of care option.
Admit date	The patient's admission date.
Discharge date	The patient's discharge date.
Condition	The condition of the patient at the time of admission.
Admit level of care	The patient's level of care at the time of admission.
Primary insurance IRC	The insurance reporting category of the patient's primary insurance.
Admission type	The type of admission.
Admission source	The point of origin.

To run an in hospital report

Display the Census Wizard: On the Main Menu, click Reports. Under General, click Census Wizard.
Report type — Select In hospital.
Date range — Enter or select the date range for the report.
Split by level of care — Select this option if you want the report to include each patient's level of care, level of care start date, and level of care end date.
Department — Select All or Selected.
Note: Only departments that admit patients yield census report data.
Attending provider — Select All or Selected.
Admitting provider — Select All or Selected.
Consulting provider — Select All or Selected.
Room — Select All or Selected.
Bed — Select All or Selected.
Unit — Select All or Selected.
Primary diagnosis — Select All or Selected.
Length of stay (days) — Enter a range, or leave blank for any stay length.
Service — Select All or Selected.
Patient age (years) — Enter an age range, or leave blank for any age.
Level of care — Select All or Selected.
Condition — Select All or Selected.
Primary nurse — Select All or Selected.
Report Format — Select a report format.
Report Options — Select the Show filter criteria option to display the filter criteria in the report results.
Click Run Report.

In hospital report field reference

Column Name	Description
Visit ID	The patient's visit ID number.
Facility	The facility name.
Unit	The inpatient unit.
Room	The patient's room number in the format [room#-bed#].
Patient name	The patient's first and last name.
Patient ID	The patient's ID number.
Age	The patient's age.
Attending provider	The name of the patient's attending provider.
Admitting provider	The name of the patient's admitting provider.
Consulting provider	The name of the consulting provider.
Primary nurse	The name of the patient's primary nurse.
Service	The specialty department administering service to the patient (for example, Med/Surg, Outpatient, etc.).
Length of stay	The patient's length of stay in days.
Primary Dx description	The description of the patient's primary diagnosis.
Level of Care	The billable level of care (for example, swingbed, observation, inpatient, etc.). Note: This column appears only when you select the Split by level of care option.
LOC Start date	The level of care start date. Note: This column appears only when you select the Split by level of care option.
LOC End date	The level of care end date. Note: This column appears only when you select the Split by level of care option.
Admit date	The patient's admission date.
Discharge date	The patient's discharge date.
Condition	The condition of the patient at the time of admission.

To run a discharge date report

Display the Census Wizard: On the Main Menu, click Reports. Under General, click Census Wizard.
Report type — Select Discharge date.
Discharge start date — Enter or select a discharge start date and time.
Discharge end date — Enter or select a discharge end date and time.
Department — Select All or Selected.
Note: Only departments that admit patients yield census report data.
Discharge disposition — Select All or Selected.
Discharge provider — Select All or Selected.
Discharge to — Select All or Selected.
Length of stay (days) — Enter a range, or leave blank for any length of stay.
Split by level of care — Select this option if you want the report to include each patient's level of care, level of care start date, and level of care end date.
Report Format — Select a report format.
Report Options — Select the Show filter criteria option to display the filter criteria in the report results.
Click Run Report.

Discharge date report field reference

Column Name	Description
Visit ID	The patient's visit ID number.
Facility	The facility name.
Unit	The inpatient unit.
Room	The patient's room number in the format [room#-bed#].
Patient name	The patient's first and last name.
Patient ID	The patient's ID number.
Age	The patient's age.
Attending provider	The name of the patient's attending provider.
Service	The specialty department administering service to the patient (for example, Med/Surg, Outpatient, etc.).
Length of stay	The patient's length of stay in days.
Primary Dx description	The description of the patient's primary diagnosis.
Level of care	The billable level of care (for example, swingbed, observation, inpatient, etc.). Appears only when you select the Split by level of care option.
LOC Start date	The level of care start date. Appears only when you select the Split by level of care option.
LOC End date	The level of care end date. Appears only when you select the Split by level of care option.
Admit date	The patient's admission date.
Discharge date	The patient's discharge date.
Condition	The condition of the patient at the time of admission.
Primary Insurance IRC	The insurance reporting category of the patient's primary insurance.
Discharge disposition	The discharge disposition of the patient.
Discharge to	Location to which the patient was discharged.
Discharge Dx code	Diagnosis code for the patient at the time of discharge.