Manage Charge Entry Batches

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This page allows you to reassign a charge entry batch to another staff member, edit fields on the charge entry batch (for example, the target amount), or delete a charge entry batch with 0 claims posted. This page is accessible if your practice has the Charge Entry Batches feature enabled.

 

You can also view the claims in a charge entry batch and display the Claim Action page to add claim notes to claims in a batch.

 

On the Main Menu, click Claims. Under CHARGE ENTRY, click Manage Charge Entry Batches

 

 

 

Your practice must have the Charge Entry Batches feature enabled to access this page, and you must have the "Billing Admin: Charge Entry Batches" user permission to access this page.

 

 

 

  1. Display the Manage Charge Entry Batches page: On the Main Menu, click Claims. Under CHARGE ENTRY, click Manage Charge Entry Batches.
  2. Locate the charge entry batch in the list. You can use the filter fields to limit the display. (The list is sorted alphabetically by user within open/close status.)
  3. Click the update link.
    The batch details appear in the fields at the top of the page.
  4. Edit fields as needed.
    Note: The Opened by field is a free-text field in which you enter a username. It does not function like the Assigned To field for manual or time of service payment batches.
  5. Click Save.
    The updated batch re-appears in the list of batches below.

 

  1. Display the Manage Charge Entry Batches page: On the Main Menu, click Claims. Under CHARGE ENTRY, click Manage Charge Entry Batches.
  2. Locate the charge entry batch in the list. (The list is sorted alphabetically by user within open/close status.)
  3. Click the view claims link. The View Claims for Charge Entry Batch # page appears.
  4. Click the Claim Action page link to display the Claim Action page. On this page, you can add a note to the claim and take action on it.

 

  1. Display the Manage Charge Entry Batches page: On the Main Menu, click Claims. Under CHARGE ENTRY, click Manage Charge Entry Batches.
  2. Locate the charge entry batch in the list.
    The list is sorted alphabetically by user within open/close status.
    Important: You can delete only batches with 0 in the TOTAL CLAIMS column. You cannot delete a batch with any claims in it.
  3. Click the delete link.
    A warning message appears.
  4. Click OK to delete the batch or Cancel to preserve it.

 

Filter fields
Batch #

Enter a charge entry batch number to display the batch details.
Batches created between

Enter or select the start and end dates for the batch creation date range that you want to display.
Show only open batches

Select this option to display only open charge entry batches.
Column Headings on Deposit Batches List
ID

A system-generated ID number (sequential).
Opened

The date the batch was opened.
By

The user who opened the batch. A given user can have only one open batch at any given time.
Target #Claims

The target number of claims, as initially set by the person who posted the claims.
Total Claims

The total number of claims physically posted in the batch so far.
Closed

The date on which the batch was closed. A batch can be closed only if the values in the "Target #Claims" and "Total Claims" columns match.

Note: For closed batches, Target #Claims may not match Total Claims if claims have been deleted or a void re-created.
Charge Entry Batch Detail Fields
Opened by

The user who is responsible for this charge entry batch. A given user can have only one open batch at any given time.

Note: The Opened By field is a free-text field in which you enter a username. It does not function like the Assigned To field for manual or time of service payment batches.
#Claims (target)

The target number of claims for this charge entry batch, as initially set by the user who posted it. A batch can be closed only if the values in the "Target #Claims" and "Total Claims" columns match.
Default patient department

When charges are entered for this batch, the patient department will default to the value of this field unless the claim is being entered from an appointment.
Default facility

The default facility.
Default supervising provider

The default supervising provider.
Default provider

The default rendering provider.
Default service date

The default date of service for this claim.
Default note

A default note to attach to all claims in this batch.
Notes for this batch

Notes attached to this particular claim batch (does not show up on constituent claims).

 

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