Manage Patient Rounding Lists

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athenaOne for Hospitals & Health Systems   

This page allows you to generate a patient rounding list for a given census date. The rounding list is used to track patients in a hospital, nursing home, or other care facility. You can filter and order the list in a variety of ways. By default, the list includes all patients admitted on any date, even if they have since been discharged. Enter a census date to limit the list to patients currently admitted on that date.

 

On the Main Menu, click Patients. Under Care Coordination, click Patient Rounding Lists

 

 

 

Your practice must have the Patient Rounding List feature enabled, and you must have the Manage Patient Rounding Lists user permission to access this page.

 

 

 

  1. Display the Manage Patient Rounding Lists page: On the Main Menu, click Patients. Under Care Coordination, click Patient Rounding Lists.
  2. Census date — Enter or select the date to see patients who are currently admitted on that date. Leave blank to show all patients.
    Note: If you do not select a census date, discharged patients also appear in the rounding list.
  3. Rounding department — Select the admitting department to filter the list by admitting department.
  4. Primary department — Select the patient's primary department to filter the list by the patient's primary department.
  5. Admitting provider — Select the admitting provider to filter the list by the admitting provider.
  6. Attending provider — Select the attending provider to filter the list by attending provider.
  7. Order first by — Select a field for sorting the list.
  8. Order next by — Select a field for a secondary sort.
  9. Show claims — Select Yes if you want the list to display claims created for services performed on the patient's admit date.
  10. Click Generate Rounding List. The list appears below.

 

  1. Display the Admit Patient page: On the Quickview, next to Currently admitted to, click Admit patient.
  2. Admit date — Enter the date the patient was admitted.
  3. Discharge date — Enter the date on which the patient was discharged from the hospital. (Blank if patient is currently admitted.)
  4. Rounding department — Select the department that admitted the patient.
  5. Admitting provider — Select the provider who admitted the patient.
  6. Attending provider — Select the provider who cared for the patient.
  7. Primary insurance — Select the patient's primary insurance.
    Note: Insurance information defaults to the patient's current primary and secondary insurances.
  8. Secondary insurance — Select the secondary insurance if applicable.
  9. Notes — Enter any notes that relate to this admit/discharge.
  10. Room — Enter the hospital room number that the patient occupied.
  11. Bed — Enter the hospital bed number that the patient occupied.
  12. Click Save.

 

 

 

The Patient Rounding Lists feature allows you to record your patients' hospital admission and discharge events from the Quickview, view patients' admissions history, manage rounding lists, and even create claims directly from hospital admissions.

 

If a patient on the rounding list had a claim created for a service performed on the census date, the claim is displayed if you select Yes from the Show claims menu.

 

When you record a patient's hospital admission, the patient appears on rounding lists. When you record a patient's hospital discharge, the patient still appears on rounding lists (as discharged) unless you filter the list by Census date.

 

 

If you use an external system to manage your hospital patient and billing information, you may want to contact your Customer Success Manager to discuss whether any interfaces need to be built in order to populate the Patient Class and Patient Class Type fields with data from your external system. Populating these fields can help you verify whether charges will violate Medicare and Medicaid 24- and 72-hour hold rules when you work with another HIS.

 

 

 

If you select the patient insurance when you create the record for a hospital admission, you can create a claim right from the Quickview, from the hospital admission history, or from the Manage Patient Rounding Lists page using the create claim link.

 

 

 

If your practice uses athenaEnterprise, the patient's admit history includes admissions from other provider groups. This feature is limited by your provider group user permissions, unless you have the user permission called Enterprise: Other Provider Groups Admit History. With this permission, the view admit history link includes admissions to all other provider groups, regardless of your existing provider group permissions.

 

Note: You cannot create claims from the view of Other Provider Groups Admit History, although you can view the insurance details.

 

 

 

Census date

The date of the patient census. This field allows you to determine which patients were in the facility on a given date.

Rounding department

Filter the list by admitting hospital department. Use the Shift or Ctrl key to select multiple departments.
Primary department

Filter the list by patient's primary department. Use the Shift or Ctrl key to select multiple departments.
Admitting provider

Filters the list by admitting provider. Use the Shift or Ctrl key to select multiple providers.
Attending provider

Filters the list by attending provider. Use the Shift or Ctrl key to select multiple providers.
Order first by

Orders the list by this parameter first.
Order next by

Next orders the list by this parameter.
Show claims

If Yes is selected, any claims created for services performed between the patient's admit date and the census are displayed.

Note: The claim information does not include services resulting from appointments.
Column Headings for Rounding List
Patient

The name of the patient (links to the patient's Quickview page).
Admit

The admission date.
Discharge

The discharge date (links to the Discharge Patient page).
Rounding Department

The department of admission.
Admitting Prov

The admitting provider for this patient.
Attending Prov

The attending provider for this patient.
Notes

Any notes about this patient.
Room

The room number of the patient.
Bed

The bed number of the patient.
Patient Class

A hospital information system (HIS) specific value.

If you use an external system to manage your hospital patient and billing information, this field and the Patient Class Type field can help you track athenaOne patients admitted in the connected hospital information system (HIS). This information can help you verify whether charges will violate the CMS 24- and 72-hour hold rules.
Patient Class Type

The mapped value that triggers 24- and 72-hour hold rules.

If you use an external system to manage your hospital patient and billing information, this field and the Patient Class field can help you track athenaOne patients admitted in the connected hospital information system (HIS). This information can help you verify whether charges will violate the CMS 24- and 72-hour hold rules.
Claims

Claim information appears if Show Claims is set to Yes.

 

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