Credit Balance Report

athenaOne for Hospitals & Health Systems

The Credit Balance report displays details about hospital and clinic accounts receivable by visit for all accounts that have a credit balance. You can use this report for Medicare credit balance reporting.

To run the Credit Balance report

Display the Report Library: On the Main Menu, click Reports. Under General, click Report Library.
Click the Financial tab.
Click run next to Credit Balance Report in the Standard Reports section of the tab.
The Run Report: Credit Balance Report page appears.
As of Date — Enter a date in the field, or select a date from the menu (Today, Yesterday, First Day of Previous Quarter, and so on). This date is the "as‑of" date for the outstanding account balances to include in the report.
Report Format — Select the format for your report results.

HTML table — Display the report results on your screen.
Text (tab-delimited) — Export the report results to a .csv file in tab-delimited format.
Text (comma-delimited) — Export the report results to a .csv file in comma-delimited format.

Report Options — Select report options.

Suppress Column Headings — Select this option to remove column headings from the report results.
Suppress Report Name — Select this option to remove the report name from the report results.
Show Filter Criteria — Select this option to include your selected filter criteria in the report results.
Run Offline (will appear in your Report Inbox tomorrow morning) — Select this option for very long reports. Reports that are run offline appear in your Report Inbox the morning after the request.

Click Run Report.

Field Reference

Run Report: Credit Balance Report
As of Date	Enter a date in the field, or select a date from the menu (Today, Yesterday, Last Day of Previous Month, and so on). This date is the "as‑of" date for the outstanding account balances to include in the report. Note: If your fiscal year does not align with the calendar year, you can select date ranges for the fiscal year or the calendar year, for example, First Day of Previous Fiscal Quarter or Last Day of Previous Calendar Quarter.
Report Format	Select the format for your report results. HTML table — Display the report results on your screen. Text (tab-delimited) — Export the report results to a .csv file in tab-delimited format. Text (comma-delimited) — Export the report results to a .csv file in comma-delimited format.
Report Options	Select other options for your report results. Suppress Column Headings — Select this option to remove column headings from the report results. Suppress Report Name — Select this option to remove the report name from the report results. Show Filter Criteria — Select this option to include your selected filter criteria in the report results. Run Offline (will appear in your Report Inbox tomorrow morning) — Select this option for very long reports. Reports that are run offline appear in your Report Inbox the morning after the request.
Column Headings
VISITID	Unique ID of the patient visit.
PATIENTID	Unique ID of the patient.
FIRSTNAME	Patient's first name.
LASTTNAME	Patient's last name.
PATIENTDOB	Patient's date of birth.
ADMITDATE	Date that the patient was admitted.
DISCHARGEDATE	Date that the patient was discharged.
SERVICEDATE	Date that service was delivered to the patient.
LEVELOFCARE	Level of care provided to the patient.
SERVICEDEPARTMENT	Service department that delivered care to the patient.
PRIMARYFINANCIALCLASS	Financial class of the patient's primary insurance package.
SECONDARYFINANCIALCLASS	Financial class of the patient's secondary insurance package.
Medicare ICN	Medicare internal control number (ICN). This 13-digit tracking number is assigned to each claim received by Medicare.
HIC Number	Patient's Medicare HIC number. This number identifies the Medicare beneficiary.
RUNASOFDATE	Date specified using the As of Date field when you ran the report.
AGE	Numbers of days elapsed between the SERVICEDATE and the RUNASOFDATE.
CLAIMID	Unique ID of the claim associated with the patient.
ORIGIN	If applicable, returns the original claim ID associated with this report row.
LATESTPOSTDATE	Most recent post date associated with the transaction.
NUMBERCHARGES	Number of charge items included in this report row.
CHARGES	Amount of the charges associated with this transaction.
PAYMENT	Payment amount associated with this transaction.
CONTRACTUAL	Contractual adjustment amount.
FREECARE	Amount adjusted off as free care.
BADDEBT	Amount adjusted off as bad debt. When a collection amount is deemed unrecoverable, it can be adjusted off to bad debt in part or in full.
COLLECT	Amount adjusted to collections.
PRECOLLECT	Amount adjusted off to pre-collections. Pre-collection adjustments are made for any balance in COLLECT status for more than 90 days. Note: This column appears only if the Auto Pre-Collect Adjustments feature is enabled for your organization.
RECOVERY	Recovery adjustment. A recovery adjustment is posted to reverse a collection adjustment and results in a positive account balance for the patient. The rest of the transactions then work down this balance. The amount of the recovery adjustment is the sum of any recovery payments and fee adjustments and typically represents the total amount paid by the patient. A recovery adjustment may also be posted to balance a bad debt adjustment if an account is deemed unrecoverable.
FEE	Fee adjustment. A fee adjustment is the amount collected from the patient that is retained by the collection agency as commission.
CAPITATED	Capitated adjustment amount. A capitation adjustment closes the charge line on claims whose payers have a capitation contract with your organization. Note: Capitation adjustments do not usually equal capitation payment remittance records/unpostables.
GLOBAL	Global adjustment amount.
WITHHOLD	Withholding adjustment. A withholding adjustment is payment held back by payers for a variety of reasons, including owed back taxes and penalties.
INTEREST	Interest adjustment amount (can be positive or negative). An interest adjustment amount is either: Paid to your organization by the payer, usually because the payer owes a penalty due to processing delays. Paid by your organization to the payer, usually because your organization delayed sending requested refunds.
OTHER	Amount of all other adjustments not included in the previous adjustment type columns (CONTRACTUAL, FREECARE, BADDEBT, COLLECT, RECOVERY, and so on).
TRANSFER	Net transfer amount. This column shows the movement of A/R from one payer to the next. Note: Transferin and transferout are claim transactions in athenaOne. Net Transfer Amount = (Sum of transfers in) — (Sum of transfers out)
ADJUSTMENT	Sum of all adjustments associated with this report row.
BALANCE	Difference between the amount of the charges and the amount of the adjustments associated with this report row.