Bank Accounts

1. Display the Bank Accounts page: On the Main Menu, click Settings > Practice Manager. In the left menu, under Practice Links — Bank Reconciliation, click Bank Accounts.
2. Name — Enter the name of the bank account (for example, U.S. Bank).
   
   Note: Only one tax ID can be associated with a U.S. Bank account.
   
   
3. Routing number — Enter the bank account routing number.
4. Full account number — Enter the bank account number.
   
   Note: Routing and account numbers enable athenaOne to automatically assign the correct bank account to ERA and EFT deposit batches.
   
   
5. Medical groups — Select the medical groups that use this bank account. For athenaEnterprise clients, this field is called Provider groups.
   
   Note: The last four digits of the medical group tax ID appear next to the medical group name. For athenaEnterprise clients, the last four digits of the tax ID for the medical group associated with the selected provider group appear.
   
   
6. Notes — Enter any notes about the bank account.
7. Click Save. The new bank account appears in the list of bank accounts below.

1. Display the Bank Accounts page: On the Main Menu, click Settings > Practice Manager. In the left menu, under Practice Links — Bank Reconciliation, click Bank Accounts.
2. Locate the bank account in the list.
3. Click the update link. The bank account details appear in the fields at the top of the page.
4. Edit the fields as needed.
   Note: In the Full account number field, if only the last four digits of the bank account number appear, you must delete the four digits and enter the full bank account number to save the updated number in athenaOne. After the account number is saved, only the last four digits are visible in the field.
5. Click Save. The updates are reflected in the list below.

1. Display the Bank Accounts page: On the Main Menu, click Settings > Practice Manager. In the left menu, under Practice Links — Bank Reconciliation, click Bank Accounts.
2. Locate the bank account in the list.
3. Click the delete link. A warning message appears. If you proceed with the delete, all deposit location mappings for this bank account will be removed. Click OK to delete the bank account or click Cancel to preserve it.
   
   
   
   Note: Deleted bank accounts appear disabled in the list of bank accounts. To restore a deleted account, click the undelete link. The audit history of the bank account is preserved.   

The deposit location is the link between the deposit batch and the bank account. A deposit location can be a P.O. box, a bank branch name or office name (especially useful for multi-site offices that make separate time-of-service deposits), or a practice-specific designation (for example, "Refunds"). When you create a deposit batch, athenaOne automatically selects the bank account based on the deposit location.

To create and maintain bank accounts, use the Bank Accounts page. The bank accounts that you create on the Bank Accounts page appear in the Bank Account menu on the Manage Deposit Batches page, as well as on the Associate Deposit Batches tab, the Reconcile a Bank Statement tab, and the View Statements tab of the Reconcile athenaOne Deposits to Bank Activity page.

To create and maintain deposit locations, use the Deposit Locations page. A deposit location can be any of the following:

• P.O. box
• Bank branch name or office name (especially useful for multi-site offices that make separate time-of-service deposits)
• Practice-specific designation (for example, "Refunds")