Deposit Locations

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This page allows you to create and administer deposit locations used in your practice.

athenahealth recommends that you follow the Bank Reconciliation Workflow in athenaOne.

 

On the Main Menu, click Settings > Practice Manager. In the left menu, under Practice Links — Bank Reconciliation, click Deposit Locations

 

 

 

To access this page, you must have the Billing Admin: Bank Reconciliation: Edit or Billing Admin: Bank Reconciliation: View user permission.

 

 

 

  1. Display the Deposit Locations page: On the Main Menu, click Settings > Practice Manager. In the left menu, under Practice Links — Bank Reconciliation, click Deposit Locations.
  2. Name — Enter the name for this deposit location.
  3. Bank Account — Select a bank account. This allows athenaOne to assign the bank account to the deposit batch automatically.
  4. Type — Select the type of deposit batch that can be assigned to this deposit location. The type determines which deposit locations are available when you create or edit a deposit batch.
  5. PO Box Number — If this deposit location is a P.O. box, select the P.O. box number; otherwise, leave this field blank.  
    Note: All lockbox banks listed on the Bank Accounts page should have a P.O. box number entered in the corresponding deposit location.
  6. Exclude from General Ledger? — Select this option if you have custom general ledger reports that should exclude this deposit location.
    Note: If your practice uses shared TIN numbers, you can select this option to cause athenaOne to discard remittance items in deposits batches assigned to the selected bank account (see Bank Account menu, above) which match unpostable routing rules. The discard is for reason "Routed to Foreign System — Shared TIN" (instead of the more generic "Routed to Foreign System").
  7. Notes — Enter any notes about the deposit location.
  8. Click Save. The new deposit location appears in the list below. Going forward, when you create a deposit batch assigned to this deposit location, athenaOne automatically selects the associated bank account.

 

  1. Display the Deposit Locations page: On the Main Menu, click Settings > Practice Manager. In the left menu, under Practice Links — Bank Reconciliation, click Deposit Locations.
  2. In the list of deposit locations, click the view/update link for the location you want. The deposit location details appear in the fields at the top of the page.
  3. Edit the fields as needed.
  4. Click Save. The updates appear in the list below. Going forward, when you create a deposit batch assigned to this deposit location, athenaOne automatically selects the associated bank account.

 

  1. Display the Deposit Locations page: On the Main Menu, click Settings > Practice Manager. In the left menu, under Practice Links — Bank Reconciliation, click Deposit Locations.
  2. In the list of deposit locations, click the delete link for the location you want to delete. A warning message appears. Click OK to delete or Cancel to preserve.

    Note: Deleted deposit locations appear disabled in the list of deposit locations. To restore a deleted deposit location, click the undelete link. The audit history of the deposit location is preserved.

 

 

 

The deposit location is the link between the deposit batch and the bank account. A deposit location can be a P.O. box, a bank branch name or office name (especially useful for multi-site offices that make separate time-of-service deposits), or a practice-specific designation (for example, "Refunds"). When you create a deposit batch, athenaOne automatically selects the bank account based on the deposit location.

 

To create and maintain bank accounts, use the Bank Accounts page. The bank accounts that you create on the Bank Accounts page appear in the Bank Account menu on the Manage Deposit Batches page, as well as on the Associate Deposit Batches tab, the Reconcile a Bank Statement tab, and the View Statements tab of the Reconcile athenaOne Deposits to Bank Activity page.

 

To create and maintain deposit locations, use the Deposit Locations page. A deposit location can be any of the following:

  • P.O. box
  • Bank branch name or office name (especially useful for multi-site offices that make separate time-of-service deposits)
  • Practice-specific designation (for example, "Refunds")

 

 

Name

The name for this deposit location.
Bank Account

The bank account. This allows athenaOne to assign the bank account to the deposit batch automatically.
Type

The type of deposit batch that can be assigned to this deposit location. The type determines which deposit locations are available when you create or edit a deposit batch.

PO Box Number

The P.O. box number if this deposit location is a P.O. box. Blank if this is not a P.O. box.

 

Note: All lockbox banks listed on the Bank Accounts page should have a P.O. box number entered in the corresponding deposit location.
Exclude from General Ledger?

Checked indicates custom general ledger reports should exclude this deposit location.
Notes

Any notes about this deposit location.
Column Headings for Deposit Location Information.
ID

The system-generated ID number for this deposit location.
Name

The name for this deposit location.
Bank Account

The bank account. This allows athenaOne to assign the bank account to the deposit batch automatically.
Type

The type of deposit batch that can be assigned to this deposit location. The type determines which deposit locations are available when you create or edit a deposit batch.

PO Box Number

The P.O. box number if this deposit location is a P.O. box. Blank if this is not a P.O. box.

 

Note: All lockbox banks listed on the Bank Accounts page should have a P.O. box number entered in the corresponding deposit location.
Exclude from General Ledger?

Yes indicates that custom general ledger reports should exclude this deposit location.
Notes

Any notes about this deposit location.

 

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