OB Episode EDD List Generation

athenaCollector

This page is accessible if your practice has the OB feature enabled. This page allows you to generate an OB Episode EDD List (EDD stands for estimated delivery date). The registration department and primary department are patient-level fields. The episode department is entered for each OB episode. The list does not use any claim data.

 

On the Main Menu, click Reports. Under SPECIALTY REPORTS, click OB Episode: Estimated Delivery Date

 

 

 

To access specialty reports for OB, the department you are logged in to must have the OB feature enabled, and you must have the OB Episode permission.

 

 

  1. Display the OB Episode EDD List Generation page: On the Main Menu, click Reports. Under SPECIALTY REPORTS, click OB Episode: Estimated Delivery Date.
  2. Use the filter menus and date fields to create the criteria for the list.
  3. Click Run Report. The OB episode EDD list appears below. (You can use the summary link to display the patient Quickview.)

Note: Because athenahealth reserves the time between 1:00 a.m. and 6:00 a.m. each day for maintenance, you may not be able to access a patient's OB Episode form, or print/fax that form, during this time frame.

 

 

 

You can select Exclude deliveries to exclude all episodes with a delivery date recorded.

 

For athenaClinicals: The OB Episode form (similar to the ACOG Antepartum Record) can be automatically faxed to an outside clinical provider (for example, the Labor and Delivery floor of the hospital) via the Ob tab.

 

What is an OB episode?

athenaOne refers to the clinical and billing time period of a patient's pregnancy as an OB episode; the OB episode is a mechanism to track OB enrollments and information about clinical outcomes. Enrollment, EDD, and delivery reports organize information captured in the OB episode. Once saved, OB episode information is available for reporting. You can report on three main items: enrollment, EDD, and deliveries.

 

OB episode and athenaClinicals

In the patient chart, click the Menu icon and select Start OB episode. To view and edit an existing OB episode, click Pregnancy Problems in the Problems tab of the patient chart.

Note: To help you care for your transgender and nonbinary patients, the Start OB episode option is available when the Assigned sex at birth field is set to any of these values: Female, Choose not to disclose, or Unknown.

 

After you create an OB episode, the patient banner displays the following information about the episode: gravidity and parity, duration of pregnancy expressed as "weeks.days," estimated date of delivery (EDD), and blood type.
Note: If your practice has different chart sharing groups, the OB episode information appears only when viewing the patient chart with the open OB episode.

 

The top section of the OB Episode tab is used to track initial information about the pregnancy and to estimate the patient's EDD. After the initial data is saved, the Prenatal Flowsheet section also appears in the OB Episode tab.

 

After this information is completed and the OB episode is closed, the Past Pregnancies section and Obstetric History section of the patient's chart are automatically updated according to the OB episode outcome.

 

Note: When a provider orders a RhoGam injection (using any order type that is considered RhoGam), an entry appears on the Results section of the patient's OB Episode tab indicating the date of the injection. This information also prints on the OB Episode form.

 

 

If your practice has both athenaClinicals and the OB Episode tracking feature enabled, the two pieces of functionality share much of the same data.

 

The following fields are auto-populated with data from the OB page in the patient chart:

  • Episode Department
  • Initial Date
  • EDD Date (based on the Final EDD indicated in the patient chart, not the estimated EDD)
  • Weeks Gestation at Initial

When the clinical OB episode is closed (from the patient chart), the revenue cycle OB Episode is also closed, and the link in the patient's Quickview is updated to indicate that the episode is closed.

 

Note: The OB Episode: EDD List Generation report includes patients only when the Final EDD field is filled in on the OB episode. OB episodes with an autocalculated Final EDD date that have not been saved do not appear in the report. The Final EDD date must be saved or manually entered for the patient to appear in the OB Episode: EDD List Generation report.

 

 

 

At the top of the OB Episode tab is a link to Print/Fax OB Episode Form. This form includes information from the patient level, the episode level, and even the encounter level. Click the link to view the form, and then click Print to print a copy of the form.

 

To determine which forms should be printed, you can use the OB reports. Using the OB Episode: EDD List Generation page, you can identify all patients due to deliver in a certain time frame. In that way, you can determine which patients need a form printed and sent to the hospital.

 

 

 

The OB Episode form (similar to the ACOG Antepartum Record) can be automatically faxed to an outside clinical provider (e.g., the Labor and Delivery floor of the hospital).

  1. In the OB Episode tab in the patient chart, click the Print/Fax OB Episode Form link at the top of the page.
  2. To select the fax destination, enter the hospital name in the Clinical Provider search field. The fax number for that clinical provider (if available) is filled in.
  3. Click Fax to send the form to the selected recipient. This action creates a new document assigned to ATHENAFAX.
    Note: To locate this task in the Clinical Inbox, click the Total row for tasks assigned to ATHENAFAX. The document is labeled "OB Episode Summary" in SUBMIT status. At the bottom of the document, the action history includes the time that the document was sent and the user that sent it. Once submitted, the document no longer appears in the Clinical Inbox.

See also: OB Episode: EDD List Generation to generate a list of patients who need forms sent to the hospital.

 

 

 

 

EDD date range

Enter the date range for the estimated delivery date for patients to include in the list.
Registration department

Select the department where the patient is registered, or leave this field blank to include all patients in the list.
Primary department

Select the department in which the patient receives primary care, or leave this field blank to include all patients in the list.
Episode department

Select the department of service for the OB episode, or leave this field blank to include all patients in the list.
Initial planned delivery site

Select the delivery site selected during the initial visit, or leave this field blank to include all patients in the list.
IP transfer reason

Select the IP (intra-partum) transfer reason, or leave this field blank to include all patients in the list.

The list of reasons is maintained by your practice on the IP Transfer Codes page.
AP transfer/loss reason

Select the AP (ante-partum) transfer or loss reason, or leave this field blank to include all patients in the list.

The list of reasons is maintained by your practice on the AP Transfer Codes page.
Post-partum visit no-show?

Select No-Show or Did Show to display only those patients in the list, or leave this field blank to include all patients in the list. No-Show indicates that the mother did not return for a postpartum visit.
Status

Select Open, All, Closed, or Deleted for the OB episode status.
Billed?

Select Yes to include in the list only patients whose OB episode is marked as "billed" (Billed? field on the OB episode is set to Yes). You can access the OB episode from the Quickview. To include all patients in the list, leave this field blank.
Exclude deliveries

Select this option to exclude all episodes with a delivery date recorded.

 

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