User Access to Departments

athenaCollector + athenaClinicals

athenaOne for Hospitals & Health Systems

This page allows you to specify the departments that a user can log in to.

 

On the Main Menu, click Settings > User. In the left menu, under Practice Links — Users, click User Access to Departments

 

 

 

To access this page, the Department Login Permissions functionality must be enabled for your practice, and you must have the User Admin permission.

 

 

  1. Display the User Access to Departments page: On the Main Menu, click Settings > User. In the left menu, under Practice Links — Users, click User Access to Departments.
    The department names are listed on the left side of the page, and usernames are displayed on the right side.
  2. Departments — Select the departments to which you want to grant or deny access.
  3. Users — Select the usernames whose access to the selected departments you want to update.
  4. Click Filter.
    The grid of departments and usernames appears.
  5. For each username on the left side of the grid, select the departments that the user is permitted to access. You can click ALL to give the user access to all the departments shown in the grid.
  6. Click Save.

 

 

 

You cannot use the User Access to Departments page to limit user access to patient and claim data to a particular department or departments. You can, however, limit user access to department-related data using the Department Drop-downs page.

 

If your practice uses the Provider Group-Based Data Permissions feature:

  • When you grant login access to a department, that user has access to patient and claim data for all departments within that department's provider group.
  • If a patient is registered in another provider group that you do not have access to, you can register the patient in the provider group where you do have access, and athenaOne will keep only one patient account per provider group.

 

 

If your practice limits user access to provider data using the User Access to Provider Data page or the User Access to Departments page (or both), you can also filter the results of offline reports based on the recipient's permissions. In other words, you can create a single custom report and send it to many recipients, instead of creating different versions for recipients with different data permissions.

 

To use this feature, access the Report Library, select a report, and then click the schedule link or the modify schedule link. When you schedule a report, you can select the usernames of the recipients and the recurrence of the report. When the report results appear in the user recipient's Report Inbox, the report results include only data for provider groups and providers to which the recipient user has access.

 

 

 

Departments

Use this menu to filter the display by department. Use the Shift or Ctrl key to select multiple departments.
Users

Use this menu to filter the display by user. You can select multiple users from the menu.

 

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